Annual General Meeting
(a) The Annual General Meeting shall be held within six months after the close of the Accounting Year.

(b) The date, time and the place of the Annual General Meeting shall be announced at least 14 days clearly in advance and that of special general meeting at least 7 days in advance by a written notice displayed on the notice board of the Federation and circulated to the members. The General meeting shall be held once a year.

(c) The presence of representatives of at least one-fifth or 30 whichever is less of the members shall be necessary for the disposal of any business at the Annual General Meeting. If within half an hour of the appointed time of the meeting mentioned in the notice, no quorum is forthcoming the meeting shall be adjourned. The adjourned meeting shall be held in accordance with provisions of Rule 16(5) of the Multi State Cooperative Societies Rules, 2002. The adjourned meeting shall transact the business on the Agenda without waiting for the quorum. Every representative of the member society present in the meeting shall have only one vote. The President shall have a casting vote in addition. No proxies will be allowed. No representative of the member society shall be allowed to vote if the member society is in arrears of its subscription at the time of the meeting.

(d) The President or one of the Vice-Presidents and in their absence, one of the other members elected for the purpose shall preside over the Annual General Meeting.


The General Body shall perform the following functions:
(i) Consideration of the audited statement of accounts;

(ii) Consideration of the audit report and annual report;

(iii) Consideration of audit compliance report;

(iv) Disposal of net surplus;

(v) Review of operational deficit, if any;

(vi) Creation of specific reserves and other funds, if any;

(vii) Approval of the annual budget;

(viii) Approval of the long-term perspective plan and the annual operational plan;

(ix) Expulsion of members;

(x) List of employees who are relatives of members of Board of Directors or of the Chief Executive;

(xi) Amendment of bye-laws, if any;

(xii) Formulation of code of conduct for the members of the Board of Directors and officers;

(xiii) Election of members of the Board of Directors, if any; and

(xiv) Appointment of auditor(s), out of the panel approved by either the Central Registrar or the Federation, and fixing of remuneration, for the period up to the conclusion of next Annual General Meeting.

The minutes of the Annual General Meeting shall be recorded in a minute book which shall be signed by the Chairman of the meeting concerned.

Amendments of bye-laws shall only be carried out by a majority of not less than two-thirds of the members present and voted in favour of such resolution in which due notice of 15 clear days to the intention to discuss such amendments has been previously given. Such amendments shall be forwarded to the Registrar for registration within a period of 60 days from the date of meeting.

All other questions before the general meeting shall be decided by a majority vote.

Registers
Such registers and papers shall be maintained by the Board as may be considered necessary or as may be directed by the Registrar.

Copies of the bye-laws and the balance sheet shall be supplied free on demand to any member. The last Balance Sheet shall be open to public inspection during the office hours.

Special General Meeting
The Chief Executive, as per decision of the Board may call a special general meeting of the general body to discuss such agenda as the Board of Directors may decide, and send notice of the meeting with agenda at least 7 days in advance.

The Chief Executive may also call a special general meeting if requisitioned by not less than one-third of the total members of the Federation or 20 members whichever is less, within 30 days from the date of requisition to discuss and transact only such matters and business as are referred to in the letter of requisition. A Special General Meeting, if requisitioned by the members in the aforesaid manner, shall stand dissolved, if there is no quorum for the meeting within one hour from the time prescribed for the meeting in the notice thereof.